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The Tennessee TCAP assessments (state standardized tests) will be administered in CMCSS beginning April 17, 2023.

• Students in grades 3-5 will be completing the paper-pencil version of TCAP Achievement for English Language Arts, Math, and Science.
• Students in grades 6-8 will be completing the computer-based version of the TCAP Achievement for English Language Arts, Math, Science, and Social Studies.
• Students in high school who are currently enrolled in Algebra I, Algebra II, Geometry, English I, English II, US History, and/or Biology will be completing the computer-based version of the TCAP EOC.

State law (T.C.A. § 49-1-617) establishes that the state assessments shall comprise a percentage, between 15% and 25%, of a student’s final grade for the spring semester. In CMCSS (policy INS-A023), it is 15%. Students absent on the day of testing receive a zero, following the attendance policy for excused and unexcused absences. Makeup opportunities are provided within the testing window.

NEW this year: Tennessee state law provides all students the opportunity to request additional time for completing TCAP assessments if needed. Teachers will provide students a reminder during each subtest of the TCAP to simply raise their hand if they feel they need a few extra moments to finish. The additional time available is equal to 20% of the time allotted for the test section being completed, which is approximately 5 to 17 minutes depending on the content area and subtest. Parents may also make the request for the additional time for their student by submitting a letter of request to the principal at their child’s school by Thursday, April 6. Students who are finished with the assessment or have submitted the computer-based assessment have acknowledged they do not need the additional time.

All students have the right to meaningful access and opportunities for participation in instruction. The strategies, accessibility, and accommodations used during instruction need to also be available to the greatest extent possible for assessments. Federal and state law require all public-school students in Tennessee, regardless of background, to be included in annual summative assessments. There are no opt-out options provided for state assessments in Tennessee. Students absent on the day of testing receive a zero, following the attendance policy for excused and unexcused absences. Makeup opportunities are provided within the testing window.

For more information on the TCAP testing schedule in CMCSS, click here.

At the CMCSS School Board Study Session on Dec. 6, 2022, Chief Operations Officer Norm Brumblay presented the zoning recommendation for elementary, middle, and high school zone boundaries for the 2023-2024 school year. The recommendation was made by the CMCSS Zoning Project Team in accordance with the established guidelines:

• Ensure equitable distribution of resources according to the learning needs of all students
• Consider the proximity of students to existing schools
• Move as few students as possible
• Transport students the least distance possible
• Consider the BEP capacity and percent-utilization of existing facilities
• Allow for future growth where possible (based on Planning Commission lot and permit data)

Taking these guidelines into consideration, the Zoning Project Team made the following recommendation to the School Board:

• Elementary: no changes to elementary school zone boundaries for the 2023-2024 school year.
• Middle: no changes to middle school zone boundaries for the 2023-2024 school year.
• High: implement the high school rezoning boundaries that were approved in February 2022 with the opening of Kirkwood High School for the 2023-2024 school year. 
  • Families of students enrolled in grades 9-11 who reside at addresses affected by high school rezoning received communications in October about options. Families of current 8th-grade students cannot opt out of high school rezoning.
• Portables will be used to balance capacities across all school zones.

Click here to review the presentation from Dec. 6, 2022.

To provide feedback on this recommendation, please click here. The deadline to provide feedback is Jan. 2, 2023.

A public hearing will be held on Jan. 3, 2023, at 5:30 p.m., and a final zoning recommendation will be presented to the School Board on Jan. 17, 2023, for approval.

CMCSS strongly believes in the importance of interscholastic athletic events and welcoming the community onto our campuses. However, providing a safe and secure environment on our campuses must always be the top priority. In an effort to improve safety and security, the following policies will be implemented for all spectators at high school football games on our campuses, effective immediately. Initially, the following policies are only for football games due to the number of spectators; however, policies for other athletic events at the high school and middle school levels will be evaluated and communicated ahead of those seasons.

• Bag Policy: CMCSS strongly encourages spectators not to bring any bags. The following is the bag policy for all spectators:
  • One (1) clear tote bag (plastic, vinyl, or PVC) per person is permitted.
    • Clear totes should not exceed 12″ x 6″ x 12,” and schools have the discretion to prohibit any oversized clear tote bags.
  • One (1) one-gallon clear plastic freezer bag (Ziplock bag or similar) per person is permitted.
  • Clear bags cannot be tinted or have large graphics that obstruct visibility.
  • Approved family care items (diapers, formula, etc.) must be included in the clear plastic tote bag
  • All bags are subject to be searched.
  • Prohibited items: include, but are not limited to: purses, fanny packs, backpacks, duffel bags, coolers, briefcases, diaper bags, cinch bags, luggage of any kind, and computer bags.
  • Exceptions: students participating in the event (athletes, cheerleaders, musicians, etc.), officials/referees, and CMCSS employees or employees from visiting out-of-district schools may bring bags that are necessary for the event. Bags necessary for approved medical equipment are permitted.
• Adult Supervision Policy: Children who are middle-school age or younger must be accompanied by an adult, preferably a parent/guardian, for entry into the athletic event.
  • High-school-age students from the home school, visiting school, or community may attend the game without being accompanied by an adult.
  • Anyone who violates CMCSS rules will be removed from the event and/or banned from attending events. Law enforcement and/or school officials will contact parents/guardians of students/juveniles and there could be school-based (for students) and/or criminal consequences for offenses in the Student Code of Conduct and/or breaking the law.
• No Re-Entry Policy: CMCSS will continue to enforce a no re-entry policy in all athletic venues. If a spectator leaves the venue, they will not be readmitted, unless there are extenuating circumstances as approved by school officials. Spectators must purchase tickets via GoFan. Tickets will not be sold on-site.
• Increased Law Enforcement: In collaboration with the Montgomery County Sheriff’s Office and the Clarksville Police Department, there will be additional officers employed at every athletic event, in the venue and around the campus. Please note: all persons, personal items, and vehicles are subject to be searched on school property.
• Limiting Capacities: Depending on multiple factors, including venue capacity, availability of law enforcement and emergency medical services, and anything deemed a safety or security risk, capacities could be limited and ticket sales restricted. CMCSS offers streaming of most high school athletic events via NFHS Network.

Notice: At the discretion of school officials, additional policies or modifications to the above policies may be implemented and enforced.

https://acrobat.adobe.com/link/review?uri=urn:aaid:scds:US:ba8b71b3-bc04-340d-939b-ccb0e7646c80

https://acrobat.adobe.com/link/review?uri=urn:aaid:scds:US:22622d70-d9d6-3622-ba41-7e8762c68977

https://acrobat.adobe.com/link/review?uri=urn:aaid:scds:US:eb1bd223-7526-34f0-85d7-f5070963d6cf

https://acrobat.adobe.com/link/review?uri=urn:aaid:scds:US:ff709425-8743-39ea-a795-ff1e0b1b4077

Walkers:
• In the morning, walkers will enter through the front entrance of the building. In the afternoon, pirate staff will walk students across the street.  It is the parents responsibility to get their child home. Staff will not remain with your child once they have crossed the street.  Please make arrangements for your child to get home.

Bus Riders:
• Students will need to remain seated, facing forward and in their assigned seat.
• Unsafe behavior on the bus, could result in a suspension from the bus.

http://businfo.cmcss.net/

Pirate Drop-Off
• Parents should remain in cars.
• Students should not exit the car until directed to do so by school staff.
• Staff will not be able to assist students with seat belts or car seats, so please make sure your child is able to unbuckle themselves or that you can assist them without exiting the vehicle.
• In the morning, we will run two lanes. Students in the second lane will need to walk on the yellow line up to the front in order to be safely crossed by a staff member.
• In the morning, you may pull into any lane to drop off. PLEASE DO NOT LINE JUMP. Once you are in a lane, stay in a lane.

Pirate Pick-up
• In the afternoon, we will have two lines. The line closest to the sidewalk is the orange line and the second line is the green line. Please be sure you are in the correct line per the color of your car rider tag. We are so excited to see our Pisgah Pirates soon and are looking forward to a successful year of learning!

• In the afternoon, the exiting lane drives to the left of the two oncoming lanes. Cones will be placed the first week to help with directing traffic. Please be courteous and patient with other parents as we get everyone used to the flow of traffic.

Pisgah Car Rider Map –https://docs.google.com/presentation/d/1SpQ12qExRf8Q-lCHwHv5Cruh3tbIbAnp/edit#slide=id.p1

Orange Lane – Closest to the sidewalk
Green Lane – Closest to the parking lot

To review the CMCSS 2022-2023 In-Person Learning COVID-19 Overview and provide feedback, click here.

To review the CMCSS ESSER 3.0 Funds Allocation and provide feedback, click here.

Special Education Records

In accordance with the state and federal regulations implementing the Individuals with Disabilities Education Act (IDEA), this is to inform you of the Clarksville-Montgomery School System’s intent to destroy personally identifiable information related to special education records maintained for students who were evaluated and/or served for special education services while attending the Clarksville-Montgomery County School System, but who are no longer enrolled. Records will be held through the individual’s age of 25. The destruction will occur after the individual’s 26^th birthday.

If you wish to maintain this information for your personal records, you must notify Clarksville- Montgomery County School System upon receipt of this notice; otherwise, the information will be destroyed June 30^th of every year.

Special Education Record Procedure: https://employees.cmcss.net/misc/ViewISO?filename=SPE-P007.pdf

Section 504 Records

In accordance with the state and federal regulations, this is to inform you of the Clarksville-Montgomery County School System’s intent to destroy personally identifiable information related to Section 504 education records maintained for students who were evaluated and/or received Section 504 services under a Section 504 Plan while attending the Clarksville-Montgomery County School System, but who are no longer enrolled. The records will be destroyed five (5) years after a student has transferred out of the school system, the death of a student, or the student’s graduation.

If you wish to maintain this information for your personal records, you must notify Clarksville Montgomery County School System upon receipt of this notice; otherwise, the information will be destroyed June 30^th of every year.

Section 504 Record Procedure: https://employees.cmcss.net/misc/ViewISO?filename=INS-P043.pdf

Please be advised that the records may be needed by you for applying for Social Security Benefits, rehabilitation services, college entrance or other purposes.

 Records to be destroyed are as follows:

• Individualized Education Programs (IEPs)
• Section 504 Plans
• Evaluation Reports – Test Protocol
• Notification of Meetings
• Review of Existing Data Summaries
• Notices of Action
• All other personally identifiable information within the Special Education or Section 504 file

*For Special Education: The reason for the destruction of the above-listed items is because they are no longer needed to provide educational services for the individual or valid information after the individual’s 26^th birthday.

*For Section 504: The reason for the destruction of the above-listed items is because they are no longer needed to provide educational services for the individual or valid information after the individual transferred out of the school system, the death of an individual, or the individual’s graduation.

*The district will maintain a permanent record, without time limitation, of a student’s name, address and phone number, his/her grades, attendance record, classes attended, grade level completed, the year completed and a letter stating that the student was eligible and/or received special education or Section 504 services in CMCSS. These records should be requested from the Clarksville Montgomery County School System Student Records Office at (931) 542-5051.

Student Record Inquiry Process: https://employees.cmcss.net/misc/ViewISO?filename=REC-P002.pdf

Records Request

Special Populations: You may contact the Department of Special Populations’ Records at (931) 553-1160 or 1312 State Hwy 48, Clarksville, Tennessee 37040 to obtain your special education records.

Section 504: You may contact the District 504 Coordinator at (931) 553-1155 or 1312 State Hwy 48, Clarksville, Tennessee 37040 to obtain your Section 504 records.

 Please be advised, that you must show a picture ID before records will be released.

 If you are the conservator for an individual, you must show your ID and legal conservatorship documentation.